Please be aware that the data you enter in this session will not be available again after you close the browser! Please collect the information below, as it applies to you, before you complete this Preapproval Request.
If you are attending an event
Please submit any meeting or event information showing the event location, dates and any related fees.
If you are flying
Please provide any flight or schedule requests. We will try to accommodate any requests that you have. Please keep in mind that you must travel at the lowest available fare.
If you are staying in a hotel
You will need the name and phone number for the hotel at each of your destinations.
If you are including personal travel days during your trip
You must indicate which days are personal. A cost comparison will be done at the time of your trip approval and you will be informed of any costs that you may be responsible for as a result.
If you are attending a conference
You may receive an advance reimbursement for a registration fee you have paid or will be paying. Please note, registration fees should not be paid until the trip is approved. A receipt will be required when you submit your Travel Expense Statement.
To submit your Preapproval Request
When all required data has been entered, print the form, obtain the appropriate signatures and scan the form and any related information to SAWD Travel at firstname.lastname@example.org . If scanning is not possible, you may fax the information to: (865) 574-6563.
If you are entering more than one trip
Please use the “Start New Trip” button after printing your first Preapproval Request. This will ensure that the travel information for each trip can be imported separately into the Travel Management System (TMS) and processed correctly. If you do not use the “Start New Trip” feature, the information you enter for each trip will be combined into a single trip request with potentially many errors when ORAU imports the travel information.
If your trip is cancelled after approval
If you have requested a cash advance or advance reimbursement on your PA (Preapproval Request), please be advised that should your trip be cancelled, any advance that has been disbursed will automatically be deducted from your next stipend (for participants) or payroll (for employees) payment.
If you have any questions
Contact us at email@example.com or at 865-576-6500.